Category Archives: MNSPUG

Minnesota SharePoint User Group

SharePoint, PowerApps, and List View Permissions

While discussing SharePoint list views during a recent SharePoint 101 session at our local SharePoint User group, the inevitable question about permissions on columns and views came up. Standard answer: ‘No’. Permissions in SharePoint are set at the list level, or the item level. Nothing is available at the column or view level. However

Here are the facts (today – this stuff changes so fast…):

  • Permissions on SharePoint lists are set at the list or item level. There are no SharePoint settings for permissions on a specific view.
  • PowerApps are surfaced in the views dropdown.
  • PowerApps permissions are set at the App level.

Are you there yet? Did you make the connection? Yep. You can have an item in the view dropdown with permissions different than the list itself. You can now have a ‘view’ with its own permissions. PowerApps are even integrated enough to *not* show up in the dropdown if you are a user that doesn’t have permissions to the App.

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Now, PowerApps are not as simple to create as a SharePoint view, but it is possible. Currently two facts hamper users a little bit here.

  1. The current SharePoint to PowerApps ‘wizard’ only creates a phone layout App. Not something that easily replicates a traditional SharePoint view.
    image
    Don’t get me wrong, this template (wizard) is awesome. it just doesn’t do what we’re talking about (replicate a list view) in this scenario.
  2. PowerApps are not yet embedded in the SharePoint interface – so the user experience is not as smooth as we’d like it to be.

I have to believe that both of these issues are on the roadmap for the PowerApps and SharePoint teams. We’ll just need to wait and see if and when they work their way up the list. Smile

Until these are addressed, you have a few things you can do manually with SharePoint and PowerApps. I’m walking through some of the options and steps with this blog series (References listed below – still have more posts to come…).

As with anything you’re working on in SharePoint or PowerApps, you need to pay attention to permissions levels. Extending SharePoint with PowerApps – while awesome – adds to the details you need to pay attention to. #governance. You might run into something like this:
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You can also use the ever popular ‘security by obscurity’ approach and remove the PowerApps listing from SharePoint:
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Although, you don’t actually have to do the ‘obscurity’ approach though since we have the capability of setting appropriate permissions at both the SharePoint and PowerApps levels.

You have options to switch the visibility, permissions, and integration experience in the SharePoint list menu:
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These are a few of the configuration options. Check them out to see if the integration between SharePoint and PowerApps can meet your particular needs. If it doesn’t now, by bet would be that it will eventually… soon even.

References

MNSPUG July 2016 – PowerApps and Flow

Raymond and I did a presentation at the July 13th Minnesota SharePoint User Group a few weeks ago: Microsoft PowerApps and Flow: Overview and Integration Points with SharePoint. We had a nice crowd of 70-80 folks between the people in the room and folks that participated online.

Links to the presentation slides and recording (TBD) can be found on the MNSPUG site.

NOTE: In our slides we mention the connector for Office 365 Video. Right now there is an issue with that connector working with the current version of PowerApps. This is a known issue and Microsoft is working to resolve it.

Microsoft is generating a LOT of interest in these two new technologies – both still in Preview (now, and when the presentation was given). With the Ignite conference coming up this Fall, I’d be surprised if there isn’t more to see by conference time – between polishing the release version, adding new features, and potentially releasing one or both of the products. Stay tuned.

*Disclaimer* – This post based on Preview version of PowerApps. I’ll make every effort to update with any changes and verify when PowerApps is released.

Registration is open for the Spring 2013 SharePoint Saturday Twin Cities

SharePoint Saturday Twin Cites will have its Spring event on May 18th, 2013. We will again be at the Normandale Community College campus, but this time will be using the brand spanking new wing and rooms (still using the same entrance area on the West side).

Registration: http://spstcspring2013.eventbrite.com/

The last few events have filled up – so get signed up early. Also please be courteous to other hopeful attendees and cancel your registration if you are unable to join us.

We’ve got one of the largest SharePoint Saturday events in the country and with feedback from attendees, speakers and sponsors, one of the most successful as well. So join us for another day of SharePoint with tracks for SharePoint 101, Information Workers, Developers, IT Pros and a new vendor showcase room – all for free.

We have a new web site on the way as well. Keep an eye on http://www.spstc.com for information on sponsors, speakers, sessions and schedules coming soon. Also ‘Like’ our Facebook page for more immediate updates.  https://www.facebook.com/SPSTwinCities

We look forward to seeing you there!

SharePoint 2013 App Store

In my session at today’s Minnesota SharePoint User Group (MNSPUG) we had a question about the SharePoint App Store and if there was a feed available so that folks could keep up on what’s out there and when new apps are added.

The short answer appears to be No. At least for now.

For starters the SharePoint App Store can be accessed here to browse apps online:
http://office.microsoft.com/en-us/store/apps-for-sharepoint-FX102804987.aspx 

The closest we’ve got to a ‘feed’ is the New Apps for SharePoint section on this page. At the bottom of the page we’ve got categories to work with, but we’re likely better off going to search and using the search refiners, which should produce the same results. 

For search you can start here:
http://office.microsoft.com/en-us/store/results.aspx?qu=sharepoint&avg=osu150

Each of the apps has a Released date. Maybe Microsoft can add a sort based on that field to help us find new items.

We’ll see. There aren’t that many apps listed yet, but hopefully they’ll be added on a regular basis going forward as the 2013 platform adoption increases.

SharePoint Saturday – Twin Cities – Fall 2012

Yep, it’s that time of year again.  We’re ramping up for the Fall 2012 SharePoint Saturday Twin Cities event.  We’ll be meeting on November 3rd this year, still at the Normandale campus down in Bloomington.  

We’re not planning on covering a lot for 2013 in our sessions just yet – too many folks are still interested in and using 2010 and the final 2013 version hasn’t been released yet. So, we’ll be focused on 2010 for one more round at least and then see where things are in the Spring.  You’ll likely hear a LOT of news about 2013 the following week with the big Microsoft SharePoint Conference in Vegas happening and most of it centered on the 2013 platform. 

Speakers and sessions have all been posted – take a look when you have a chance.  We’ve got great folks coming from all over and bringing a ton of great sessions, content and experience. 

We are also continuing with our 101 Track – so if you have folks that are new to SharePoint, the event has content for them as well.  We’ve got 4 sessions specifically in the track – starting with my ‘What is this thing called SharePoint’ session – but there are other sessions throughout the day not in the 101 Track that folks new to the platform can certainly benefit from as well. 

Keep an eye out for registration to open next Monday – Sept 10. We will be limiting registration to 600 people again this time as it seems to be getting us to about the level we can manage at the current location.  The Spring event had over 460 attendees…  Smile  We’re one of the largest SPS events in the country. 

There are lots of great sponsors again as well, we hope to fill up our space with 30 vendors – they’ll be added to the site as soon as they are validated. 

Finally, when putting the event in your calendar, don’t forget to set aside Friday night as we’ll be having our SharePint (the night BEFORE the SPS event).  More info to come on that…

If you have any questions about the event, let me know!!  I look forward to seeing you there. 

Back with a Vengeance – MNSPUG Tomorrow

June?  Really?  It’s been that long since I’ve actually completed a post and uploaded it?  Sad.  Well, it’s been a crazy busy summer and now that that is wrapping up (the kids walked to the bus stop for the first day of school just 2 hours ago…) I can hopefully get back to it.  So much to do and so much coming.  I’ve got a few posts to hopefully get out in the next day or two – stuff that’s been sitting around 90% done. 

In the meantime, I’ll be participating on the Panel Discussion tomorrow for the Minnesota SharePoint User Group if you’re interested and in the area.  Come and join us!  I’ll have a few copies of the SharePoint 2010 Creating and Implementing Real-World Projects book as well. 

Check back soon – lots of fun news to get out here…   Smile

Minnesota SharePoint User Group (MNSPUG) Location Change

With Microsoft’s Bloomington Minnesota office moving to Edina, the Minnesota SharePoint User Group meetings will be moving as well.  The next meeting on November 9th and all meetings after that (I believe) will be held at the Microsoft Technology Center (MTC) location in Edina. 

Hopefully they’ll get information about the new location, parking, etc. on the MNSPUG site soon. 

SharePoint Saturday Twin Cities – 4/9 Recap

The latest SharePoint Saturday event in the Twin Cities was a huge success!  Some of the numbers:

The new location worked out very well – holding everyone without too much crowding (other than a few really popular sessions), with free parking and wireless access available.  A nice upgrade from our previous digs.  We also had a Kinect play area during the day.  Smile 

Presentations are now available on the site for download. 

Keep an eye on the official site for updates and news about the fall “ScarePoint Saturday” event – tentatively scheduled for October 29th.

A big thanks to Sarah Haase for overseeing the organization of the event, as well as to all the sponsors, volunteers, and attendees. 

See you in the fall!

New SharePoint Blogger!

Lookout SharePoint world – Sarah Haase (locally of Best Buy fame) has entered the blogosphere.  Sarah has been a presenter at the Minnesota SharePoint User Group, SharePoint Saturday – Twin Cities and the Best Practices Conferences and always has great information, especially when it comes to measuring the ROI of SharePoint solutions. 

Well, she finally started up a blog here:  http://sarahlhaase.wordpress.com/

Go check it out!