Author Archives: wpreston

Paste Options

M365 Day to Day: OneNote Links

A while back I started using OneNote for ALL of my notes and journaling while I work rather than a pile of Post-Its and cards all over my desk. For the most part I’ll use a single page per day and from time to time add a separate page if I’m gathering thoughts on a particular topic.

Search in OneNote is pretty fantastic, so finding notes and thoughts is easy. Without going crazy down a wiki-like path, sometimes I like to refer back to a specific page though and make the connection more static by adding a link from one OneNote page to another. The basics are super easy – just like the typical cut-and-paste folks have been doing for years.

The link to a page is found when you right-click on the page name and select “Copy Link to Page”. 

OneNote page link

Pasting that link is also super easy, but if your default paste is set to “Keep Text Only” you get a crazy long not-user-friendly link by default. What I pasted below shows just the edge of 5 lines of characters users don’t want to see. The highlighted Paste Option is “Keep Text Only”.

OneNote default paste

Note: As you can see both above and below, you can also change the default paste option if you’d like.

The Paste Options dropdown shows up immediately after pasting. If you select the “Keep Source Formatting” Paste Option (highlighted below) you get a nice, user-friendly link as shown below.

OneNote source paste

Bonus note: Quickly get the current date (which I use for my journal page titles) with the Shift-Alt-D key combo.

Other join options - Phone audio

M365 Day to Day: Teams – Phone Audio

It’s been a crazy year digging into web-based meetings with all the COVID-related circumstances individuals and organizations have been forced to adjust to. Many of us that were already working from home were, for the most part, already used to working this way. Organizations, on the other hand, may have found themselves in various states of technology or hardware readiness for the shift to remote and/or online work.

One situation workers may have found themselves in is being better equipped for phone conferencing rather than web conferencing – with headsets attached to work phones instead of directly to PCs. This led to folks needing or preferring to call into web meetings via phone rather than simply “joining” Teams meetings via the client or web interface.

So, if you’re wondering about using a phone to participate in Teams meetings:
Yes, Microsoft Teams does have the ability to join the audio component meetings via phones. This is done using the “Call me at” feature or the “dial in manually” feature. Microsoft does note that the “join call” feature via Teams is preferred for quality and availability.

User walk through:  Set up the Call me feature for your users – Microsoft Teams | Microsoft Docs

It’s also important to know that these features are managed by tenant administrators. So if users don’t see what they’d expect to see in the interface a first step is to check with their M365/O365 admins and see if settings or permissions need to be configured to see the features users are expecting.

Admin starting point: Manage Audio Conferencing settings for users – Microsoft Teams | Microsoft Docs

It’s also worth mentioning that some tenant configuration changes made my administrators can take time to show up for users – so set expectations appropriately.

M365 Message Center and Planner

I want to highlight a feature that Microsoft added to the M365 Admin Center, specifically to Message Center, and highlight why it’s important for folks – NOT just administrators – to be aware of.

I missed the announcement when this feature was released, but heard about it when listening to one of the M365Voice podcasts where Sarah mentioned it.

Overview

If you take nothing else away from this blog post, just know this:

Message Center syncs with Microsoft Planner.

This feature should be considered for a part of your M365 governance plan. It’s one of those examples where work is being done for you – work that should be setting your change management process up for success. That’s honestly the biggest reason I’m writing this. The feature isn’t getting anywhere near the exposure that it should.

Anyone that gets Message Center email digests and/or logs into the Admin Center to check the Message Center should be looking at this. Anyone that wants to keep up to date with system and service outages, with upcoming features, with feature deprecations, with feature and service updates and more should take a look.

Want to get to the details quickly? Use the links in the References section below to Microsoft’s materials.

Why

So, why is this feature so important? The short answer is “governance”. The longer explanation covers a lot of ground and gets into topics like change management. The content delivered via the Message Center is critical to organizations’ ability to manage platforms and services that orgs have come to rely on. Keeping up with those platforms is getting increasingly difficult in a world of cloud-based services where features are changing at a rate that’s challenging to keep current with. The volume of information coming through is also tough to keep up with – even Microsoft calls this out when announcing the sync feature as a way to help mitigate the issue.

Access to the Message Center has been another challenge. While updates have been made by the way of new roles and permissions, the Message Center has historically been the realm of administrators, which somewhat slowed or restricted the flow of content to everyone that needed it.

Finally, targeting or aligning Message Center content with the appropriate audience has also been a challenge both from the content creator side and from the content consumer side. When new content is released, getting it in the hands of the right folks can be critically important. Historically, responsibility for this has fallen on administrators – the folks most likely to be monitoring Message Center. While admins are certainly capable of doing this job, they’re 1) usually more than busy with their own responsibilities and 2) the “who should know what” function should really be dictated by governance planning and/or someone with the high-level vision of what the org is doing with the platforms and services they’re using.

Extra: The “crawl” investment to get this feature working is very low. It’s super easy to get the basics configured and up and running. Lots of bang for your buck.

Walk-through

While the “how” of a blog post is usually where the guts of the article are found, in this case the feature is extremely simple. The “whys” and “what’s next” are really where the interesting stuff is. But let’s step through it anyhow.

  1. Inside of Admin Center, navigate to the Message Center
    Admin (show all) –> Health –> Message Center
  2. Click “Planner syncing”
    image
  3. Click “Set up syncing”
  4. Set up your plan:
    Select an existing plan or create a new Microsoft Planner plan (will open a new browser tab) by entering a name and selecting a privacy level.
    Within the plan, create a bucket if needed, and select the bucket that Message Center content will be synced with. A “To Do” bucket is created by default with new plans. Best practices are TBD yet, but I think something like “Inbox” or “Triage” seems like a good place to start and indicates action needs to be taken on items that show up in the bucket. 
    image
  5. Choose messages to sync:
    1. All updates vs. major updates
    2. Select the types of messages
    3. Select the products or services – This is where most organizations will likely do a little filtering in terms of which products the organization is using or not using.
      image
  6. Choose which current messages to import:
    The sync does a one-time pull from existing messages in Message Center. Users can select 0-4 weeks worth of content in week increments. This is nice for bringing recent items in, or to just prove the sync and filters are working.
    image
  7. Review your selections:
    image
  8. At this point, the connection is set up. The automation is not yet, but is prompted next. Selecting to automate will create a flow using Power Automate.
    Note: Sync start date defaults to the current date. If you’d like to select an earlier time in the day, you’ll need to select a future date (tomorrow) to select an earlier time, like something in the middle of the night. Default schedule is once a day but you can schedule it for syncing further apart.
    1. Select “Create flow with Power Automate”
      image
    2. You may also need to create a connection before creating the flow. This is where you have an opportunity to select the account being used to connect to Message Center. Check the best practices in your org for setting up connections.
      image
  9. That’s it!!
    Note: Message Center shows the last sync as well as a link to Sync now in the upper right of the screen.
    image
  10. If you chose to sync existing messages, check your Planner plan to see if they’ve come across.
    image

Editable and Cancellable

Once the sync has been set up it can still be edited and cancelled. Clicking on the same “Planner Syncing” link will open the sync details information where settings can be updated and the sync can be cancelled.

image

Cancelling the sync will even remove the flow if one was created (nice touch!).

Tools Governance

The sync process involves Microsoft Planner at a minimum, and likely also uses Power Automate if you opted for the automatic sync. If those tools were already being used in your organization there are likely already policies, permissions, and practices to consider. If either tool is new to your org, you’ll need to take whatever steps are needed to ensure they are managed properly within the policies of your org.

The Roles of Roles

A topic often overlooked is roles from the perspective of technical platforms and services. Now, “roles” and “jobs” can be easily confused or thought of as the same thing. Sometimes they are, but often not. In many cases, a person in one job has many roles. It is important though to understand roles for platforms and services. A single person might be a user for one tool, a champion for another, or an owner for something else. Understanding who does what or who’s responsible for something is critical to determine what information – say, Message Center content – needs to get into whose hands to fulfill their role responsibilities the best they can.

It takes time and deliberate effort by an organization to identify and define tech-specific roles and to align policies and procedures around them. Performance and training are obvious reasons to make the investment, but understanding which audience needs to see what content related to change management issues is another legit reason, as is platform ROI improvement.

A topic for another time… Let me know if this is something you’re interested in as I’m working on a service offering around technical platforms, roles, and skills.

Once the sync from Message Center to Planner is set up, one hurdle has been bypassed and organizations have a lot more flexibility and options for getting the right information in the right persons’ hands – significantly improving the org’s ability to deliver for the business.

What’s Next

The initial sync configuration covered above is the “crawl” approach – getting the connection made between Message Center and Planner – making the content immediately more accessible. From there, “walk” and “run” scenarios can take several directions – depending on your organization’s change management practices, the tools available, the culture within the org, and more. A few potential areas are listed below:  

Change Management

The Message Center content is one input into a change management process in the organization – a process to “prepare, support, and help individuals, teams, and organizations in making organizational change.” – whether or not you’ve considered a formal change management process. If the org already has an established process, someone will need to figure out how this content works into the bigger picture. If you don’t have a process, the new plan could be the foundation of a new process.

Microsoft Planner

If Planner is already being used, the powers that be will want to consider which plan to use and what rules around that plan need to be implemented. There may be best practices for setting up users, which buckets to create, any automation options that can be used, etc. In the video linked below Microsoft suggests a few different bucket approaches that can be used.

Microsoft Teams

If Teams is being used in your organization (more and more likely) then you may want to consider integrating your Message Center plan one or more Teams to facilitate discussions, tasks, and more related to Message Center content, change management, etc.

Power Automate

If you’ve scheduled the sync for regular downloads, there is already a flow set up through Power Automate. If Power Automate is already being used at  your organization someone will want to make sure the flow conforms to whatever policies are in place. If Power Automate is new to the org someone will want to review its usage and potentially walk through whatever is required to add a new technology.

Let me know what you’d like to hear more about!

References

My 2 Cents: M365 Voice #28

I was particularly interested in hearing what the M365 Voice crew had to say in their latest episode as the topic is near and dear: Keeping up with the latest news, updates, changes, etc. in the technology platforms we use… more later on why I’m so interested.

Episode #28How can organizations today stay on top of changes in M365

The question asked is one many folks ask – both from an individual’s perspective and from an organization’s perspective. I’ll extend the question from the show a bit more broadly: “How do we keep up with *any* of these technical platforms that move so quickly?” Now, the M365 crew was focused on the perspective of the org – an extremely important perspective. From a slightly different angle, I think the personal perspective is also relevant and overlaps with the needs of organizations.

Why is this important?

SO many reasons.

From the organization’s perspective, it’s important to keep up:

  • to understand any risks to the org introduced by changes
  • to know when changes may require communication and training for users
  • to be aware of ways to increase ROI on platforms – using capabilities that are available and applicable to the org

From an individual’s perspective, they’ll want to:

  • keep up with changes in order to maintain skill sets (marketability, etc.)
  • know their tool set in order to be the best resource they can be for their org

And many more…

My 2 cents

  1. So first of all, I find Microsoft does a pretty good job with documentation and communication around many of its products, better than most companies in my experience. For context, my experience has been primarily in the areas of SharePoint, O365, and now Power Platform, so keep that in mind. Do they cover everything to everyone’s satisfaction on the timeline everyone expects? No. Set your expectations realistically and provide feedback where you can – they do listen and act on it.
  2. The ideas, examples, and summary the M365 Voice crew gave are right on – great places to be if you’re in the know, deep in the technology. As was mentioned several times, it’s also important to keep everyone else (beyond IT – hence the reason for governance boards, etc.) in the loop as well, which is somewhat more challenging.
  3. The Message Center and feeds from it are an excellent place to start. While I personally don’t go to the Admin area and check Message Center directly right now, I do get regular emails with updates from the Message Center that provide me enough info to get an overview of changes and find what I need by digging in when I want to know more.The “digging in” part is where things start to go sideways a bit.

    As the crew touched on – if you’re invested in the technology and community, finding additional info is doable. You’ve built a list of channels to follow and are familiar with the terms that get you the search results you need. If you’re not dug in yet or are coming from more of the business side of the organization than the IT side, then there are challenges in going deeper:

    1. Who do you follow on social media?
    2. How do you know which channels produces reliable content, opinions, experience, or conclusions which don’t?
    3. What is your preferred content? Video, podcasts, documentation, etc.? Folks learn in different way

    Bottom line for me is that Message Center is a great starting point but it would be nice to have more “where to go now” direction when needed.

  4. I LOVE the Message Center syncing with Planner. Thanks for the heads-up on that Sarah – I hadn’t caught wind of that capability before now. From a governance perspective, this feature is huge. Not only giving us a source of information, but enabling administrators a way to facilitate a process of review and communication. A few links below but I’m shocked there isn’t more out there (yet?) about this feature.

Why do I care? What am I working on?

Well, the reason I care about this topic is because of a project I’m working on – a potential service and resource for bringing technical platform capabilities together with an approach to tracking individuals’ technical skills as well as collections of resources to learn about these capabilities. The subject matter covered today touches on all of these.

  • What roles do you recognize in your organization when it comes to tech tools?
    More than ever, this is different than job titles. You might have traditional IT roles like IT Pros/admins, Developers, etc. You might also have someone on a business team that’s also a Microsoft Teams owner, or a channel owner. You might have a power user that’s building Power Apps or flows in Microsoft Automate. These are all legit use cases, both traditional roles and newer ones.
  • What pain points are each of those roles finding when it comes to keeping up to date with today’s tech platforms?
  • Do those folks have challenges or are they getting what they need with the processes you have in place?
  • How does your organization facilitate or help folks skill up and/or keep up? How do individuals or teams do what they need on their own?
  • On-boarding new folks, rolling out new products and capabilities – use-cases that in an ideal world will come with training for all the relevant roles. But training often is a one-time shot. How do folks at your organization keep up with these products *after* the initial training?

I’d love to chat if you’re willing – to hear about your specific pain points. Send me an email, respond to this post, whatever you’re comfortable with.
I know what I’ve seen, but I’m just a single data point. Smile 

Links and References

Sarah also followed up with a post with additional content and references.

Message Center connector

Sync Message Center posts to Microsoft Planner

SharePoint Saturday Twin Cities – What would have been… Spring 2020

With the ongoing COVID situation we had to cancel our Spring SharePoint Saturday event scheduled for tomorrow 5/30 (we did this a while ago). Today I’m bummed – seeing calendar reminders for when we would have been setting up for the event and having our speaker dinner tonight – with the actual event and follow-up events tomorrow and tomorrow night.

It’s unfortunate and sad that we won’t be hosting speakers, sponsors, attendees and friends here in the Twin Cities today and tomorrow. I and others are missing our friends at a time we could really use those visits and quality time with the community we’re all a part of.

Stay safe! We’re looking forward to seeing you all again soon!

SPC20 – Extending and Enriching Collaboration Platforms with Power Apps

The Event

The SharePoint Conference is the premier SharePoint and Office365 content event – held in Las Vegas, NV May 19-21 and will include a TON of awesome speakers, sessions, workshops, and vendors. It’s the largest SharePoint conference around and a unique opportunity to visit with Microsoft folks that are building the software tools we use every day. It’s also typically an event where Microsoft makes major announcements on new features, new products, and more!  Not only do you get the opportunity to hear those announcements first-hand, you can chat with Microsoft product team members to dig into details and provide your feedback.

The Session

This 60-minute session will dig in deeper than my 20-minute session on “7 Quick Wins”. I’ll be talking about opportunities within SharePoint and Microsoft Teams where extending the content, solutions, and interfaces with Power Apps enables users to be more productive and utilize more of the tools available to them in the workplace.

Why am I talking about this topic?

For years we’ve had SharePoint around and organizations have found varying degrees of success. In many ways their success depended on how invested they were with the platforms – how far adoption went in both breadth and depth. Some teams used document libraries instead of file shares, but never made use of things like metadata or views. Some organizations dug into SharePoint lists, built solutions, and took a few organizational steps forward, but rarely were platforms embraced holistically within organizations. Now, we have Microsoft Teams – which arguably is taking on the mantle of the monarch of the collaboration space. For organizations embracing Microsoft Teams it is becoming the one-stop-shop for where to work, where to find critical info or a path to other systems that maintain important information or functionality. One thing that’s been consistent is that there has almost always been a lot of functionality, capability, and ROI left on the table. This session is addressing some of that technical debt – helping people understand what capabilities are available or how those capabilities can be implemented for business benefit and ROI. In most cases that ROI comes from employee time, but it can easily extend into things like preventing or managing expenses or even preventing regulatory lapses or fines.    

What will be covered in this session?

The Power Platform – Power BI, Power Automate (aka “Flow), Power Apps, and Power Virtual Agents all have a lot to offer, but this session will focus on what Power Apps brings to the collaboration space. From my perspective that means access to information – visibility or accessibility to information – getting the information from whatever source (we’ll be talking mostly about SharePoint list data) to whoever needs the data, in the form that they can best consume the data, and on the platform that makes the most sense.

  • We can use Power Apps to build better SharePoint list forms
  • We can build Power Apps using SharePoint libraries or lists as data sources, building better user experiences, connecting to additional data sources, and still surface the solution in SharePoint
  • We can take SharePoint data solutions with Power Apps to the Microsoft Teams surface
  • We can take data mobile with Power Apps

With SharePoint we’ve been building single-page and multi-page solutions for a long time by stitching together the out of the box list interfaces and SharePoint pages and then extending them by customizing views, forms, and other controls. When Power Apps was first integrated into the SharePoint and O365 space it was pitched as all about forms – something we’d been wanting and needing for years. That scenario is still valid and relevant – finally allowing list owners to build interfaces within the SharePoint context. As SharePoint itself continues to evolve, both form and view solutions enter a bit of a gray area as SharePoint features start to overlap with capabilities that Power Apps also offer. Power Apps allows us to build apps, using one or more lists (or other data sources) and continuing to present those solutions via SharePoint pages, though Power Apps can also be used directly in the browser as well. Those same apps are also available via mobile devices in either phone or tablet layouts.

With the addition of Microsoft Teams to our suite of choices, we have another surface to make apps and solutions available. Tabs within Teams allow both surfacing of SharePoint lists and Power Apps. Power Apps are, in fact, easier to add to a Team than they are to a SharePoint page (though neither are difficult). 

The short story is that our toolbox as consumers of business data and builders of business solutions continues to expand within the Microsoft Office space by using Power Platform tools like Power Apps and its partner technologies.

Session Abstract

As SharePoint team sites move to Team sites, mobile workers demand solutions, and makers run into the limitations of lists, organizations look to Power Apps to deliver added value and capabilities to both traditional and emerging collaboration platforms. Explore approaches and strategies for Power Apps with SharePoint and Teams.

Still working in the cross section of Power Apps and other tools and platforms we’ve been working with in the collaboration space… SharePoint, Teams, O365

My speaker page

SPC Registration and Discount

Use code “PRESTON” when registering to save $50. (or click the image below)

SPC_SpeakerBanners_PRESTON_thumb2_th

Keep an eye out for more content and announcements on SharePointTV and the SharePoint Conference video page.

Conference Schedule 2020

OK. Apparently I need to re-up my blog game as last year’s “conference schedule” post is only a few posts down on my site. It is time to get things ramped up again with a bunch of conferences to attend and present at, with lots of news and platform changes, and tons of great information out there. So here’s what’s coming up so far:

April 2-3 – North American Collaboration Summit 2020 – aka “SharePointalooza”, Branson, MO

This is PAIT Group and Microsoft MVP Mark Rackley’s event. He does a fantastic job pulling together a multi-day workshop and conference event down in Branson that includes over 60 speakers including Microsoft folks, MVPs and MCMs. If you’re from the upper Midwest, this is a drivable event and one that in addition to all the great content and networking, gives those of us living in Winter wonderland a taste of the Spring weather to come. If you want a more personal-sized event that’s not as overwhelming as some larger events but still gets awesome content, speakers, and networking, check it out! Come for the content and networking – and get the weather as a bonus!

Save $50 using coupon code: “PRESTON”. Registration starts at $100.
NEW – Save 50% using coupon code: “SPSTC” 

April 13-17 – SharePoint Fest D.C. – Washington, D.C.

SharePoint Fest is a great opportunity for a week of intense training with 2 days of workshops, 3 days of sessions, and lots of opportunities to network with speakers, sponsors, and attendees. We usually see 3 SharePoint Fest events throughout the year and this is the first, with Seattle in late Summer and Chicago in December.

Join us for great Spring event in D.C.! If you do, use the code PRESTON100 when signing up for $100 off your registration.

Preston

April 19 – 23 – MicroConf – Minneapolis, MN

I’m just attending this one – no speaking. I’m really excited to check it out though as this is a conference that’s been around for a few years and had rave reviews from others in the community. It’s been in Vegas for a while and just this year is moving to Minneapolis – where one of the founders is from and conveniently is where I’m also located – so hard to pass up the opportunity to check it out. If you’re an entrepreneur or are thinking about it, make sure to check this out. They’re also expanding to more regional events going forward.

May 19-21 – SharePoint Conference – Las Vegas, NV

Still the premier Microsoft produced and partnered event focused on Office365, SharePoint, and all the tech that extends and supports it. Expect to see big announcements, lots of product team presenters, big names in the community and executives from the Microsoft teams that bring you these great tools.

Use code “PRESTON” when registering to save $50.

SPC_SpeakerBanners_PRESTON

May 30 – SharePoint Saturday Twin Cities [New Name??] – Minneapolis, MN

One of the biggest and best SharePoint Saturday events around. We’ve been going for over 10 yrs with over 20 events. It’s not just about SharePoint anymore. We cover Office365, Microsoft365, SharePoint, Microsoft Teams, the Power Platform, Azure, and lots of other platforms and apps that support and extend the O365 space. The last few years we’ve been averaging about 400 attendees and have a wonderful collection of sponsors and volunteer speakers from the local area, region, greater US and sometimes international folks. Join us for a wonderful free event!

No need for a coupon code because it’s FREE !!

July 22-23 – Enterprise Rising Conference 2020 – Minneapolis, MN

This is another local entrepreneur and startup conference here in the Twin Cities doing a lot to bring the startup community here together.

August 24-28 – SharePoint Fest Seattle – Washington, D.C.

More info will be available as we get closer.

September 21-25 – Microsoft Ignite – New Orleans, LA

It moved! Both the date and location. Microsoft’s ultimate tech conference event. More info as we get closer but you can pre-register already.

TBD – Fall – SharePoint Saturday Twin Cities – Minneapolis, MN

Just want to keep this on your radar. We won’t have a date until after our Spring event but we will be back for the Fall with lots of info and announcements fresh from Ignite.

SPC20 – 7 Quick Collaboration Wins with Power Apps

The Event

The SharePoint Conference is the premier SharePoint and Office365 content event – held in Las Vegas, NV May 19-21 and will include a TON of awesome speakers, sessions, workshops, and vendors. It’s the largest SharePoint conference around and a unique opportunity to visit with Microsoft folks that are building the software tools we use every day. It’s also typically an event where Microsoft makes major announcements on new features, new products, and more!  Not only do you get the opportunity to hear those announcements first-hand, you can chat with Microsoft product team members to dig into details and provide your feedback.

The Session

This 20-minute session will highlight and some quick wins, as examples or demos, that you can walk away with and use in your own environments. The plan is to show 7 scenarios, on a fairly quick pace with an average of a little more than 2 minutes per example. Don’t worry though, I’ll stick around after the session for any questions and follow-up the session with posts walking through examples as needed.

Why am I talking about this topic? I’m covering this material and these concepts because there are a LOT of folks using SharePoint, using Teams, even using Power Apps that haven’t seen the capabilities or don’t understand the value these platforms provide and how they can be potentially leveraged together. Sometimes, especially in the cases I’ll be highlighting, solutions can provide a lot of business value for relatively little effort and without additional licensing. There are even organizations out there licensed to use these products and not using them because the organizations don’t realize what capabilities they have available, how to use them, or what the benefits could be! Unfortunately, some of those folks have features or even whole platforms turned off because they’re afraid of what users may do or the organization doesn’t have the controls or governance in place to let them loose on the organization. This session may might illustrate a few reasons – via business value – why features should be enabled…  If they see some examples in action maybe a few will take that back home and make a difference.

So what examples are we talking about? There are so many options available and maybe even new scenarios that will pop up between now and the conference, so I’m holding off on finalizing the top 7 until we get a bit closer. The nature of online platforms and the rapid rate of change gives us new and evolving options all the time. My plan is to stay within the products and licensing covered under Office 365, SharePoint, Microsoft Teams, and Power Apps so if you’re already using SharePoint, you won’t need additional licensing to gain the benefits of the examples you’ll see.

Quick things I like to make sure folks are familiar with when combining these platforms and potential “wins” for the session:

  • Editing SharePoint forms with Power Apps. You can do lots of really powerful things and leverage the full power of Power Apps, but you can also make the quick and easy form changes that users have been requesting for years. Change the order of fields, change the formatting, add some text or even links to things like help pages, and more!
  • Take your SharePoint list data to the mobile platform.
    Yep, list data is available today via the SharePoint mobile app, but there are advantages to using a Power App instead…
  • Insert a Power App in Microsoft Teams
  • Add a Power App to a SharePoint page
  • Utilize the Power Apps graphing components. Not a replacement for Power BI, but maybe the “good” in a “Good, Better, Best” scale with other graphing options available.
  • Quick data views with the Data table control
  • Connecting multiple SharePoint lists for *real* relational data…
  • Something with Microsoft Automate integration? Eh… maybe, maybe not…
  • Create “action” buttons for your SharePoint list data. Instead of the old: Edit an item, change the status field value, click save steps. Use Power Apps to access and manage data in one (or more!) SharePoint lists and build an interface with buttons that change the status to what you want rather than using the SharePoint list manipulation methods.
  • Display a map to display an address on a page, form, app. I always thought this was cool.

What do *you* want to see?

Most of the content will be for folks new to Power Apps, but experienced with SharePoint and/or Microsoft Teams.  Although new users to SharePoint and Teams will also benefit.

Session Abstract

Quick take-away examples using Power Apps to extend user engagement and data availability with SharePoint, Office365, and Microsoft Teams, and more.

My speaker page

SPC Registration and Discount

Use code “PRESTON” when registering to save $50. (or click the image below)

SPC_SpeakerBanners_PRESTON_thumb[2]_thumb

Keep an eye out for more content and announcements on SharePointTV and the SharePoint Conference video page.

PowerApps for SharePoint Users – Quick Getting Started Resources

A few quick links to trials, sites, and step-by-step details on a few key things

Key PowerApps scenarios for SharePoint users:

Skill Gap Risks – SharePoint Site Administrators

The Minnesota SharePoint User Group (@MNSPUG) met last week to talk about governance of SharePoint Site Provisioning. Brian Caauwe did a wonderful job covering the material. Presentation slides and recording can be found HERE.

During the call, those of us participating remotely via Skype for Business (that’s not going to last too much longer… enter Teams…) had an interesting conversation via the chat regarding site administrators, governance and policies surrounding training, skills, and communication for them.

Question: What examples of risks to the organization have you seen when #SharePoint site admins are NOT kept up to date with skills and platform capabilities?

Respond in comments here or by tagging @idubbs in Twitter. 

Some organizations do a good job with initial ramping up of skills: “Do this training before getting a site”. Fewer, however, follow up after a site has been handed over – with refresher information, policy changes, platform changes, etc.

In an on-premises environment, the platform might stay fairly consistent over time – with updated training made available alongside platform updates.

In a SharePoint Online / O365 environment things are changing at a much faster rate (by Microsoft) and without waiting for updates to internal training materials or schedules.

From a governance perspective, it’s critical to keep your users – especially those managing permissions – up to date – at the very least, to make sure your content is managed appropriately. I’d love to hear from SharePoint users about risks you’ve seen or are concerned about regarding on going site management and how admin training and education impacts risks to security, or your organization.